Shaping The Future
Imam Saud Bin Faisal Rd, AlMalqa
Saudi Arabia
For Work Inquiries

Executive Assistant Job

Posted 2 years ago

We’re a Saudi transformative force who looks for the aspiring minds of the 21th century to invest in for a brighter tomorrow, apply to shape your future!

We are looking for an Executive Assistant to support our team. Able to join immediately


Assist and support the management in the following areas:

  • Make sure clients receive requested products and services in a timely fashion.
  • Coordinate with team members working on the same account to ensure consistent service.
  • Collaborates with the team members to reach required deliverables.
  • Maintains a project’s status reports detailing clients’ exchanges.
  • Documenting and following up on important actions and decisions from meetings and feedback.
  • Attend and facilitate meetings where appropriate and distribute minutes to all project team members, in and out of the office
  • Maintaining and controlling documents using STF’s project management tools.
  • Preparing necessary presentation materials for meetings.
  • Research industry-related topics (combining online sources, interviews, and studies).
  • Providing administrative support as needed, as well as proofreading and translation.
  • Act as the point of contact among executives, employees, clients, and other external partners.
  • Manage executives’ calendars and set up meetings.
  • Make travel and accommodation arrangements
  • Screen and direct phone calls and distribute correspondence
  • Handle sensitive information in a confidential manner.
  • Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
  • Provide general support to maintain the office, such as coordinating repairs to office equipment, ordering office supplies, etc.


• Excellent command of Arabic and English, written and spoken

• Excellent in working in teams

• Excellent computer skills, especially typing

• Attention to detail

• Desire to be proactive and create a positive experience for others

• Prior administrative experience

• Minimum of one year experience

• Ability to work in an international environment

• Have a positive attitude and pleasant demeanor

• Available for hire within a month

• Bachelor’s Degree in a related field.

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